Privacy Policy

General Information
This policy pertains to the website operating at the following URL: plasma2025.ipplm.pl.

The operator of the website and the Data Controller is:
The Institute of Plasma Physics and Laser Microfusion
Sylwester Kaliski Institute

Address:
ul. Hery 23, 01-497 Warsaw, Poland

Contact Email Address:
plasma2025@ipplm.pl

The operator is the Data Controller for personal data provided voluntarily through the website. The website processes personal data for the following purposes:

  • Managing a newsletter.
  • Operating an online forum.
  • Facilitating online chat conversations.
  • Displaying user profiles to other users.
  • Handling inquiries submitted via forms.

The website gathers user information and behavioral data in the following ways:

  1. Through data voluntarily entered into forms, which are stored in the operator’s systems.
  2. By saving cookies (small data files) on users’ devices.

Selected Data Protection Measures

  1. Encrypted Transmission: Login and data entry points are secured with SSL certificates. This ensures that personal data and login credentials entered on the site are encrypted on the user’s device and can only be read on the target server.
  2. Database Encryption: Personal data stored in the database is encrypted so only the operator with the proper decryption key can access it. This protects data in case the database is stolen.
  3. Password Hashing: User passwords are stored as hashed values. Hashing is one-way and irreversible, conforming to modern password security standards.
  4. Two-Factor Authentication: Two-factor authentication is implemented as an additional layer of security for logging into the website.
  5. Administrative Security: Administrative passwords are changed periodically.
  6. Backups: Regular data backups are performed to ensure data integrity.
  7. Software Updates: All software used for data processing is regularly updated, including development components.

Hosting
The website is hosted on servers operated by cyberFolks.pl. To maintain technical reliability, the hosting provider maintains server logs that may include:

  • URLs of requested resources (pages, files).
  • Timestamp of the request.
  • Timestamp of the response.
  • Client device identifiers (via HTTP protocol).
  • Error logs from HTTP transactions.
  • Referrer URL (previous page visited).
  • Browser details.
  • IP addresses.
  • Diagnostic data for services ordered through on-site registration tools.
  • Email-related logs for correspondence sent to/from the operator.

Your Rights and Additional Information About Data Usage

  1. In certain cases, the Data Controller has the right to share your personal data with other recipients, if necessary to fulfill a contract with you or to meet legal obligations. These recipients include:
    • Hosting providers.
    • Postal operators.
    • Legal firms and debt recovery agencies.
    • Providers of online chat solutions.
    • Authorized employees and associates using the data to fulfill the website’s functions.
  2. Personal data is processed no longer than necessary for the activities outlined in specific legal regulations (e.g., accounting). Marketing data will not be processed for more than 3 years.
  3. You have the right to:
    • Access your personal data.
    • Rectify or delete your data.
    • Restrict data processing.
    • Transfer your data to another entity.
    • Object to the processing of personal data in certain circumstances.
  4. You can lodge a complaint with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw, Poland.
  5. Providing personal data is voluntary but necessary to use the website.
  6. Automated decision-making, including profiling, may occur to provide services or for direct marketing purposes. However, no personal data is transferred outside the European Union.

Information in Forms
The website collects data provided voluntarily by the user, including personal data. The site may store connection details (timestamp, IP address) and, in certain cases, link form data with the user’s email address. Data entered into forms is processed for purposes outlined in the form description.

Administrator Logs
User behavior within the site may be logged for administrative purposes.

Important Marketing Techniques

  1. Statistical Analysis: The operator uses Google Analytics to analyze site traffic. Data shared with Google is anonymized. Cookies on the user’s device enable this functionality.
  2. Remarketing Techniques: The site uses remarketing to adjust advertising based on user behavior, but no personal data is shared with advertisers. Cookies are required for this functionality.
  3. Behavioral Analytics: Heatmaps and behavior recordings may be used. These recordings are anonymized before being transmitted.
  4. Automated Solutions: Certain automated solutions may send emails or take other actions, provided the user consents to receiving marketing correspondence.

Cookie Information
The website uses cookies to:

  • Maintain user session data after login.
  • Support marketing techniques described above.

Cookies are either session cookies (temporary, deleted after closing the browser) or persistent cookies (stored until manually deleted or until expiration).

Managing Cookies
Users can manage cookie preferences through their browser settings. However, disabling cookies may limit functionality. Instructions for managing cookies in popular browsers are provided:

  • Desktop Browsers: Edge, Internet Explorer, Chrome, Safari, Firefox, Opera.
  • Mobile Devices: Android, Safari (iOS), Windows Phone.